Privacy Policy

WhirlWind 365 (“we”, “our”, or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your information when you interact with our website, systems, and services.

By using our website or submitting your information, you agree to the practices described in this policy.

1. Information We Collect

We may collect the following information:

Personal Information

Information you voluntarily provide, including:

Name and surname
Email address
Phone number
Business name
Website URL
Any information submitted through forms, bookings, or direct communication

Technical & Usage Information

Automatically collected information such as:

IP address
Browser and device type
Pages visited and actions taken on our site
Referral sources

This helps us improve performance, security, and user experience.

2. How We Use Your Information

We use your information to:

Provide and manage our services
Respond to enquiries and requests
Set up, manage, and support systems or accounts
Communicate important service or operational updates
Send relevant marketing communications
Improve our website, services, and internal processes
Comply with legal or regulatory obligations

We do not sell your personal information to third parties.

3. Communication & Marketing

By submitting your information, you consent to WhirlWind 365 contacting you for:

Enquiry responses and service-related communication
Onboarding, setup, and support
Account, billing, or system notifications
Marketing communications, including service updates, insights, content, or offers related to our services

You may opt out of marketing communications at any time by using the unsubscribe link provided or by contacting us directly.

Operational or service-related messages may still be sent where required to deliver our services.

4. Data Storage & Security

We take reasonable technical and organisational measures to protect your personal information, including:

Secure systems and access controls
Restricted access to authorised personnel only
Use of reputable third-party platforms for processing and storage

While no system is completely secure, we take data protection seriously.

5. Third-Party Services

We may use trusted third-party tools and platforms (such as CRM systems, payment processors, analytics tools, and email or messaging services) to operate our business.

These providers are only given access to information necessary to perform their services and are required to protect your data.